Right to Work Checklist

When it comes to hiring someone new, as an employer, you need to find out if the new hire has the right to work in the UK.

As an employer, you have a responsibility to prevent illegal working in the UK by ensuring that your employees have the right to work here.

Finding out if your potential employee has the right to work in the UK is an important part of the hiring process and it important that you obtain the types of documents that are acceptable for checking this right.

Detailed below are some of the main acceptable documents:

  • A passport showing the holder is a British Citizen or a citizen of the UK and Colonies having the right of abode in the UK.
  • A passport or national identity card showing the holder, is a national of a European Economic Area country or Switzerland.
  • A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question.
  • A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question.
  • An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service.

PLEASE NOTE: Driving Licences are not an acceptable document for checking someone’s right to work in the UK.

When you have received the documents from the candidate in question you must check that the documents are genuine. Some of the main things you need to check are:

  • Are the photographs on the documents consistent?
  • Is the date of birth the same on all documents?
  • Are the documents in date?
  • Have you checked work restrictions?
  • Have the documents been tampered with?

Once you have determined that the documents that you have received are genuine and correct, you need to make a clear copy of each document in a format that cannot be altered. This copy must to retained securely either electronically or in hardcopy.

For more guidance on the right to work checklist, visit the government website.

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